RFQ_16_2017_Production and Management of Outdoors Visibility Campaign for the Inter-ministerial TICAD Conference in Mozambique

Country: Mozambique
Language: EN
Number: 3647860
Publication date: 10-08-2017
Source: United Nations Procurement Notices (UNDP)
Tags: Project and design preparation


RFQ_16_2017_Production and Management of Outdoors Visibility Campaign for the Inter-ministerial TICAD Conference in Mozambique
Procurement Process : RFQ - Request for quotation
Office : UNDP Country Office - MOZAMBIQUE
Deadline : 14-Aug-17
Posted on : 10-Aug-17
Development Area : SERVICES
Reference Number : 40001
Link to Atlas Project :
00061186 - Common Services management project
Documents :
RFQ Document
Overview :

Dear Sir / Madam:


We kindly request you to submit your quotation for:


1) Production and Management of Outdoors Visibility Campaign for the Inter-ministerial TICAD Conference in Mozambique – Cidade de Maputo – Moçambique from 16th August to 31st August (2 weeks) 2017, as detailed in Annexes 1, 3 and 4 of this RFQ.


Quotations may be submitted on or before August 14th 2017, 1000am, Maputo time and via:


E-mail through Official Address for e-submission: procurement.mozambique@undp.org


To request for clarifcation is please contact: procurement.mozambique@undp.org. Please note that it is only dedicated for enquiry and quotation submission.


Quotations submitted by email must be limited to a maximum of 9MB, virus-free and no more than one (1) email transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected.


It shall remain your responsibility to ensure that your quotation will reach the address above on, or before, the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.

Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements.


The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected.


Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its quotation will be rejected.


After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than UNDP’s own estimated cost if sourced from its own freight forwarder and insurance provider.


At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation. At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.


Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP herein attached as Annex 3.


UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.


Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/content/undp/en/home/operations/procurement/protestandsanctions/

UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ.


UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link: http://www.un.org/depts/ptd/pdf/conduct_english.pdf


Thank you and we look forward to receiving your quotation.

NB: Layout can de downloaded here.